Cumberland Cove News

Rescheduled for June 7, 2022

The June BOD meeting date has changed from June 14, 2022 to June 7, 2022. Please make a note of this change. The open forum begins at 6:30 pm followed by the BOD meeting at 7:00 pm.

click on photo to enlarge.

Important information has been provide in the ‘Members Only Section’ under ‘Residents Only’ titled, ‘2022 – Memorandum. ECC issues’ . If you have any questions regarding this issue, please direct your questions to the Board of Directors.

The results of the Ballot counting are posted in the members section under ‘Residents Only’. Since the mailing was invalidated by the Board of Directors, these counts are for informational purposes only.

There were 501 verifiable ballots returned. 247 envelopes had no return address and nothing on the enclosed ballot, so they were invalid and not included in the count. There were 39 replacement ballots issued (the yellow ones) that were counted, reducing the number of invalid ballots to 208. We had 13 returned to us by the Post Office.

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New Comers/Welcome Committee is having a rock painting party on Thursday 3/22 at 630pm. All our welcome to attend. Please bring any paint and brushes you might have. Also BYOB (bring your own beverage)

click on the link for details and to sign up for this event.

http://evite.me/2TwMQVTgRY

The Cumberland Cove POA Board of Directors has by a majority vote, voted in a Special Board Meeting on January 31, 2022, to invalidate the Covenant mailing. Once the Board has the necessary procedures in place, the Covenant amendments will be sent for your consideration. This will be discussed in more detail at the scheduled February 8, 2022 Board of Directors Meeting.

COVENANT BALLOT PROCEDURE
January 2022
For those owners who have not received their ballot(s) by Friday, January 28, 2022, those
residing in the area may contact the Cumberland Cove POA office, either in person or by
email, and pick up a replacement ballot. Those property owners living out of the area may
request a replacement ballot be mailed to them.
Also, for those who have already mailed their ballot(s) and there was not a return address
label attached to the envelope, they should contact the office for a replacement ballot.
A list of duplicate ballots given out will be kept by the POA office, listing the owner and the
reason the owner is asking for a duplicate ballot, i.e. had previously mailed a ballot without
putting a return address on the envelope or did not receive a ballot.
Only one valid ballot will be counted per assessed property, so if there are any duplicate
ballots received for that property, the latest postal-stamped duplicate ballot will be deemed
invalid. Also, if no more than 499 ballots are returned, then the changes could not possibly
pass.
All ballots must be mailed to the PO Box. Absolutely no ballots will be deemed valid if
they are dropped off at, or mailed to, the Cumberland Cove POA office.
The counting procedure will be as follows:

1. At least two people, designated by the Board but including only 1 Board member,
   will pick up the ballots on the morning of February 24.
2. Upon bringing them to the Welcome Center, all envelopes will be counted before
   they are opened, counting the multiples as well (number on bottom right of
   envelope). The entire community could watch if they wish, at least as many who can
   squeeze into the space available for viewing. From the minute that the ballots come
   out of the post office and into the Welcome Center, only those who are going to count
   the ballots touch them.
3. Regardless of how many ballots are returned, the ballots will then be separated into
   two stacks: those with return addresses, and those without.
4. Both stacks of ballots will then be counted separately and kept separate. Non-return
   address envelopes will be opened first. (If upon opening an envelope without a return
   address, a ballot is found with identifying marks on it, and the member is in good
   standing, it will be moved to the “with return addresses” stack. For the stack with
   return addresses, the ballot envelopes will be checked off a master owner list, opened
   and counted (if the member is in good standing). The ballots without a return
   address will not be “valid” – they will be reviewed for information purposes only.

Regarding the Cumberland Cove proposed Covenant change Ballots.
If you have not received your ballot and or ballots, by this Friday January 28, 2022, you may contact The Cumberland Cove POA office, either in person or by email and pick a replacement ballot, for those residing in the Cove, nonresident property owners may request a replacement ballot be mailed
Also, for those who have already mailed your ballots and there was not a return address label attached, please also contact the office for a replacement ballot.
Only one valid ballot will be counted per assessed property, so if there are any duplicate ballots received, the duplicate ballots will be deemed invalid.
All ballots must be mailed to the PO Box, absolutely no ballots we be deemed valid, if they are dropped off at or mailed to the Cumberland Cove POA office.